www.ritlabs.com [Topic: How-to consolidate emails from different accounts under one roof]

How-to consolidate emails from different accounts under one roof

Wed, 13 Apr 2005 05:23:05 +0300

How-to consolidate emails from different accounts under one roof one common/global folder a la Outlook style in forum The Bat! - Configuring the E-mail Client.

====quote====
Here’s my solution to all e-mails going to a common folder:
=============
BTW: I use only Common Folders since long ago. All my accounts are empty.

Hint: You can set simple password (for example - "1") for some of unused accounts to avoid opening folders of this accounts when brousing folders tree.

13 April 2005 05:23:05, Иван Болховитинов.

How-to consolidate emails from different accounts under one roof

Wed, 13 Apr 2005 05:16:06 +0300

How-to consolidate emails from different accounts under one roof one common/global folder a la Outlook style in forum The Bat! - Configuring the E-mail Client.

====quote====
Repeat these steps for each of your accounts.
=============

Do you know about Common filters?
(they works for all checked accounts)
Nice feature.

====quote====
Left-click “Sender” in the “Condition” box.
Choose “Recipient”.
In the “Contains” box, enter your e-mail address for this account.

=============
There is nice condition in filters - "Any Message".
Here no need enter own email or some thing like that.

Sorry for symbols at left.

13 April 2005 05:16:06, Иван Болховитинов.

How-to consolidate emails from different accounts under one roof

Tue, 12 Apr 2005 19:11:47 +0300

How-to consolidate emails from different accounts under one roof one common/global folder a la Outlook style in forum The Bat! - Configuring the E-mail Client.
Here’s my solution to all e-mails going to a common folder:

Click on one of your accounts.
Click “Account/Sorting Office/Filters”.
Click on the first icon “New Filter”.
Right-click “Incoming Mail/New”.
Enter a name for the filter.
Left-click “Sender” in the “Condition” box.
Choose “Recipient”.
In the “Contains” box, enter your e-mail address for this account.
Click the “Actions” tab.
In the bottom box, click “Move the message to a folder”.
Click “Add”.
Choose the folder you want messages from this account to be moved to.
Click “OK”.
Choose “Options”. Ensure that only the top box in each section is checked.
Click “OK”.

Repeat these steps for each of your accounts.

That’s it! It worked for me. Hope it works for you.

Regards.
12 April 2005 19:11:47, Jerry Quattlebaum.

How-to consolidate emails from different accounts under one roof

Sun, 06 Feb 2005 12:14:42 +0200

How-to consolidate emails from different accounts under one roof one common/global folder a la Outlook style in forum The Bat! - Configuring the E-mail Client.

====quote====
They are what denotes an "account". Anything less is merely an "identity" and can be achieved by cunning use of templates, as I have already stated.
=============

yes, i see now thats the way bat works. i don't like it tough, this must be the most impractical way to handle multiple accounts i've seen in the long time

====quote====
The only way to get several addresses into one account, is getting some proxy to collect them all. (I'm using my own mail server and have more than 30 addresses in one account and TB has no problems to use any of them as from address.)
=============

proxy probably would be good thing to solve download, but i'm not sure it would solve sending. i mean, if i have to send mail trough different smtp servers, is there any way other than bringing up my own server and filtering mail against "from" field or something like that?

====quote====
Not yet, but the beta beta is supposed to feature that, so it's likely that the next public release will have a customizable toolbar.
=============

wow, great! this is one of the things i need most.
maybe i am too picky but the bat! builds so much powerful features and ignores basics. it's almost like porsche without tyres

again, thanks all!
06 February 2005 12:14:42, Pirate Yellowbeard.

How-to consolidate emails from different accounts under one roof

Sat, 05 Feb 2005 19:52:18 +0200

How-to consolidate emails from different accounts under one roof one common/global folder a la Outlook style in forum The Bat! - Configuring the E-mail Client.

====quote====
each e-mail account necesarily means separate inbox, outbox, sent mail, trash and inbox-known folder?
=============

Essentially yes, though there used to be a way to get rid of the Inbox-Known, but I haven't tried that with my current v3 installation.

I know of no promioses that that will be changed any way soon. The only way to get several addresses into one account, is getting some proxy to collect them all. (I'm using my own mail server and have more than 30 addresses in one account and TB has no problems to use any of them as from address.)

====quote====
is there way to customize toolbars?
=============

Not yet, but the beta beta is supposed to feature that, so it's likely that the next public release will have a customizable toolbar.

05 February 2005 19:52:18, Roelof Otten.

How-to consolidate emails from different accounts under one roof

Sat, 05 Feb 2005 19:52:02 +0200

How-to consolidate emails from different accounts under one roof one common/global folder a la Outlook style in forum The Bat! - Configuring the E-mail Client.
Inbox-known is not a "must have", but the others are. They are what denotes an "account". Anything less is merely an "identity" and can be achieved by cunning use of templates, as I have already stated.
05 February 2005 19:52:02, Marck Pearlstone.

How-to consolidate emails from different accounts under one roof

Sat, 05 Feb 2005 18:30:52 +0200

How-to consolidate emails from different accounts under one roof one common/global folder a la Outlook style in forum The Bat! - Configuring the E-mail Client.
let me see if i understand this correctly?

each e-mail account necesarily means separate inbox, outbox, sent mail, trash and inbox-known folder?

is there any way to change this behaviour, any sugestions that option to change it will be implemented in the future or at least way to put all "account" folders into one?

also pardon me for offtopic question
is there way to customize toolbars?
05 February 2005 18:30:52, Pirate Yellowbeard.

How-to consolidate emails from different accounts under one roof

Tue, 18 Jan 2005 13:07:29 +0200

How-to consolidate emails from different accounts under one roof one common/global folder a la Outlook style in forum The Bat! - Configuring the E-mail Client.
This is not a big issue at all and is already addressed in a few ways.

Common folders can accumulate mail from across accounts. Virtual folders can form an overview of mail from multiple sources. Common filters can help sort mail across accounts.

To write department specific replies, I would write 3 "shared" QT's - one for sales, one for service and one for billing. I would use regular expressions to extract the domain and use that to include any domain specific notes, like %qinclude("footer%_domain") or %from="sales@%_domain.com".

Application of the templates is made so simple by use of definable shortcut keys. Assign a hotkey to the templates.

I have just 3 hotkeys to remember - I think all bases are pretty well covered.
18 January 2005 13:07:29, Marck Pearlstone.

How-to consolidate emails from different accounts under one roof

Tue, 18 Jan 2005 11:53:35 +0200

How-to consolidate emails from different accounts under one roof one common/global folder a la Outlook style in forum The Bat! - Configuring the E-mail Client.

====quote====
Roelof Otten wrote:
Each account keeps its own QTsd, unless you check 'use this template for all accounts'.
However, there's no reason to use three accounts, why not use only one account with nine QTs?
=============

This is a big issue. Please take the time to address it. If one runs a small business, and is responsible for two domains and watching 3 types of inquiries, for example: Sales, Service, Billing, then it seems that what you are suggesting is that they create QTs for each area of inquiry, a total of six QTs in this example (nine as you suggested above). So then, using The Bat, do we have to remember to activate the right QT each time we want to send a department specific reply?

18 January 2005 11:53:35, g2r1-ub9o.

How-to consolidate emails from different accounts under one roof

Sat, 27 Nov 2004 15:20:58 +0200

How-to consolidate emails from different accounts under one roof one common/global folder a la Outlook style in forum The Bat! - Configuring the E-mail Client.

====quote====
Are you saying ahve all email forwarded to one emaill address and the filter them into their own folders?.
=============

Well, I only mentioned it as a possibility. Depends a bnit on the options your provider offers.
27 November 2004 15:20:58, Roelof Otten.

How-to consolidate emails from different accounts under one roof

Fri, 26 Nov 2004 19:41:43 +0200

How-to consolidate emails from different accounts under one roof one common/global folder a la Outlook style in forum The Bat! - Configuring the E-mail Client.
Well I was going to have 3 seperate accounts to just make it easier so each accounts emails are seperate in their own directory.

Are you saying ahve all email forwarded to one emaill address and the filter them into their own folders?.
26 November 2004 19:41:43, Woody C.

How-to consolidate emails from different accounts under one roof

Fri, 26 Nov 2004 18:00:57 +0200

How-to consolidate emails from different accounts under one roof one common/global folder a la Outlook style in forum The Bat! - Configuring the E-mail Client.
Each account keeps its own QTsd, unless you check 'use this template for all accounts'.
However, there's no reason to use three accounts, why not use only one account with nine QTs?
26 November 2004 18:00:57, Roelof Otten.

How-to consolidate emails from different accounts under one roof

Fri, 26 Nov 2004 17:35:47 +0200

How-to consolidate emails from different accounts under one roof one common/global folder a la Outlook style in forum The Bat! - Configuring the E-mail Client.
OK Now what if you have lets say 3 domains and each has 3 email accounts all named the same? Meaning:

Domains:

sample.com
example.com
test.com

Now each of thoses domains all have the same email addresses as:

info@sample.com
support@sample.com
order@sample.com

info@example.com
support@example.com
order@example.com

info@test.com
support@test.com
order@test.com

So I set up 3 seperat accounts in the bat. As:

sample.com
example.com
test.com

Each account downloads its own messages for all 3 account and filters them to their folders.

If I set up a QT for info, support and order for sample.com those templets would be used by all 3 domain accounts correct?

Or does each account keep it's own QT's?

26 November 2004 17:35:47, Woody C.

How-to consolidate emails from different accounts under one roof

Fri, 26 Nov 2004 17:09:47 +0200

How-to consolidate emails from different accounts under one roof one common/global folder a la Outlook style in forum The Bat! - Configuring the E-mail Client.

====quote====
So I can create a QT for each addres and then choose which one I want the reply sent from?

=============

Yep, but when you're sorting the stuff into separate folders for every address you can automate it by using folder identities or folder templates.
26 November 2004 17:09:47, Roelof Otten.

How-to consolidate emails from different accounts under one roof

Fri, 26 Nov 2004 17:03:58 +0200

How-to consolidate emails from different accounts under one roof one common/global folder a la Outlook style in forum The Bat! - Configuring the E-mail Client.
That was so cool.

So I can create a QT for each addres and then choose which one I want the reply sent from?

So if I have 3 accounts under one domain I can forward all emails to a specific address and download from it. Then sort the emails into specific folders correct?

Meaning if I have the follwing email addresses:

Info
Support
Order

I can have them all forwarded to lets say Info.

Then have the bat download from info only. When it does have the emails sorted into specific folders as:

Info
Suport
Order

Is this right?

You help is great and appreciated.
26 November 2004 17:03:58, Woody C.

How-to consolidate emails from different accounts under one roof

Fri, 26 Nov 2004 16:11:51 +0200

How-to consolidate emails from different accounts under one roof one common/global folder a la Outlook style in forum The Bat! - Configuring the E-mail Client.

====quote====
Ok so I so do I add the QT to the reply templet or do I create a new templet?

=============

Create a new QT (Options -> Quick Templates)

====quote====
What would the QT actually be so that can choose what address the reply email is to be from.

=============

You create a QT for every address, we'll take info as an example. Call the QT info, that makes it easy to remember, here it is:

%IsSignature%-
%From='"Info post" '%-

Regards,
Tom Kiplin, general info

====quote====
also when typing if you type the QT ctrl space. does the QT command not appear in the email right? What I mean is if my QT command is sm and I type sm the sm will not be in the body of the email text right?

=============

No, the name of the QT won't be found in the actual message. Just try it, that makes things more clear than thgousand answers. Simply send messages to yourself and play with it.

26 November 2004 16:11:51, Roelof Otten.

How-to consolidate emails from different accounts under one roof

Fri, 26 Nov 2004 12:15:28 +0200

How-to consolidate emails from different accounts under one roof one common/global folder a la Outlook style in forum The Bat! - Configuring the E-mail Client.
Ok so I so do I add the QT to the reply templet or do I create a new templet?

Lets say I have the following emaill addresses for a domain:

info@example.com

support@example.com

sales@example.com

order@example.com

What would the QT actually be so that can choose what address the reply email is to be from.

also when typing if you type the QT ctrl space. does the QT command not appear in the email right? What I mean is if my QT command is sm and I type sm the sm will not be in the body of the email text right?

Thanks

Woody
26 November 2004 12:15:28, Woody C.

How-to consolidate emails from different accounts under one roof

Fri, 26 Nov 2004 04:24:28 +0200

How-to consolidate emails from different accounts under one roof one common/global folder a la Outlook style in forum The Bat! - Configuring the E-mail Client.
Doesn't matter where you place it, because of the %IsSignature macro the actual text will be placed at the location of your signature delimiter (the dash, dash, space on a line by itself that's present in TB's default templates) and everything that was below it will be deleted.
When you don't have a signature delimiter that same %IsSignature macro will place the text at the bottom of your mail without removing existing signatures.

You can automate the call of QTs with the %QInclude macro. When you've got a QT called sales, you call it with %QInclude="sales"
You can also call them manually. Type the name of the QT and complete it with Ctrl-Space.
26 November 2004 04:24:28, Roelof Otten.

How-to consolidate emails from different accounts under one roof

Fri, 26 Nov 2004 00:11:10 +0200

How-to consolidate emails from different accounts under one roof one common/global folder a la Outlook style in forum The Bat! - Configuring the E-mail Client.
I am trying the bat bat trial for 30 days. This was a problem I came across.

I see your QT but I do not understand as how or where to place it into the reply templet.

What would this actually look like or can you post a complete templet outline?

Thanks
26 November 2004 00:11:10, Woody C.

How-to consolidate emails from different accounts under one roof

Tue, 12 Oct 2004 05:44:37 +0300

How-to consolidate emails from different accounts under one roof one common/global folder a la Outlook style in forum The Bat! - Configuring the E-mail Client.
Sure it is.

You can use Quick Templates to set a whole range of identities - an infinite number in fact.

An identity QT would look like this:

%ISSIGNATURE%-
%REPLYTO="Sales department "%-
%FROM="Sales department "%-
Best regards,
Tom Kiblin -- Sales Manager

Give the QT the handle "SM" and then, while typing a message or a reply, just type 'SM'. The signature and from / reply addresses will instantly change.

The beauty of this system is that you can be half way through typing the reply and suddenly decide to switch identity. The signature and addresses with simply switch without disrupting your flow.

Here's another example:

%ISSIGNATURE%-
%REPLYTO="Technical support "%-
%FROM="Technical support "%-
Best regards,
Tom Kiblin -- Technical Support

12 October 2004 05:44:37, Marck Pearlstone.

How-to consolidate emails from different accounts under one roof

Mon, 11 Oct 2004 22:29:08 +0300

How-to consolidate emails from different accounts under one roof one common/global folder a la Outlook style in forum The Bat! - Configuring the E-mail Client.
Marck,

How do I create these identities within the Bat?

I switched from Eudora, where I had multiple personalities and didn't need inbox/outbox for each one, I just changed the personality/identity when I responded to a ticket, like with sales@, support@, abuse@ type reply addresses.

Is this possible?

tom
11 October 2004 22:29:08, tom kiblin.

How-to consolidate emails from different accounts under one roof

Tue, 21 Sep 2004 07:56:07 +0300

How-to consolidate emails from different accounts under one roof one common/global folder a la Outlook style in forum The Bat! - Configuring the E-mail Client.
Yes, you do have to deal with separate inboxes and outboxes. But when the mail comes to different external mailboxes, a separate inbox for each account is required to deal with it. Same with outboxes.

If you're asking for invisibility or hiding of inboxes, perhaps you really need to look at a mail forwarding system on the mail server to concentrate the messages into a single source. That way you would only need a single account in The Bat! and can use filtering to create the folder construct you want.
21 September 2004 07:56:07, Marck Pearlstone.

How-to consolidate emails from different accounts under one roof

Tue, 21 Sep 2004 06:54:18 +0300

How-to consolidate emails from different accounts under one roof one common/global folder a la Outlook style in forum The Bat! - Configuring the E-mail Client.

====quote====
Marck Pearlstone wrote:
You can handle identities on a per-folder basis or by constructive use of templates and the address book.
=============

Could you elaborate on that. I'm trying to make a root level folder tree for two persons that both have a several actual email accounts. Something like this:

- All E-mail Messages
-- Person 1 physical mail folder
--- virtual folder 1
---- virtual folder 1a
...
--- virtual folder N
--- Person 1 Archive (physical folder)
-- Person 2 physical mail folder
...

The problem above is that I have to deal with a particular account's Inbox/Outbox whenever the actual email delivery take place. I can set moving rules to folders above, but how I could manage identities (no separate login required, just the clear distinguishing on folder bases so that one's all emails are in a single folder) and two separate address books for example?
21 September 2004 06:54:18, Bek Goda.

How-to consolidate emails from different accounts under one roof

Mon, 20 Sep 2004 09:55:37 +0300

How-to consolidate emails from different accounts under one roof one common/global folder a la Outlook style in forum The Bat! - Configuring the E-mail Client.
You can easily add common folders to the root, but every account must have an outbox and an inbox, otherwise it's simply not an account, just an identity.

You can handle identities on a per-folder basis or by constructive use of templates and the address book. This may be more appropriate than running complete separate "accounts" that don't actually need to communicate with servers.
20 September 2004 09:55:37, Marck Pearlstone.

How-to consolidate emails from different accounts under one roof

Mon, 20 Sep 2004 03:33:41 +0300

How-to consolidate emails from different accounts under one roof one common/global folder a la Outlook style in forum The Bat! - Configuring the E-mail Client.
I don't want to deal with dedicated special folders (Inbox/Sent/etc.) per account. Just one root folder where all messages are - like Personal Folders in Outlook or Local Folders in Mozilla Thunderbird.

Any way to accomplish this in TheBat gracefully?
20 September 2004 03:33:41, n/a n/a.