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Archiving Rules?, Archiving rules to move older messages into another account needed. Important for the IMAP world.
 
#1
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Hello


What:
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I want to archive messages older than 1 year (any span) to another local mail account.

Why:
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Welcome to the mobile world. As soon IMAP with mapped draft folder works fine with TB too I'll be able to move the main mail hub to the server, accessing by webmail, iPhone and TB. But of course there is a server limit, in my case 1 GB, so I need to move older message away fr om the server.

How:
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Filter rules on read messages don't have the possibility to select another account, you must manually specify a target folder for each folder.

In MS Outlook there is a simple archive job wh ere you move the messages in a separated data section (there a PST) which reflects the same folder structure as the original data file. That's simple and great.

Of course in place archiving would be the perfect approach as seen in email archiving solutions for large enterprise under Exchange or Domino. Maybe it would be a cool feature for IMAP accounts in TB to specific not only latest messages to show but the reverse; fully download and decouple messages older that x days.


Thank you for any quick hint as I need to fully solve this for all accounts by this year. Are there simple workarounds?
 
 
 
#2
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The best archiving method uses the inbuilt "Purge" functionality.

For each folder you want to have content archived for, under "Deletion", in "Use folder specific deletion" options, set "Alternative deletion" to "Move to folder" (and here, specify the archive folder location). Tick "Use alternative deletion for purging this folder". Then, on the "IMAP-Specific" section, set "Keep messages in base for (days)" to 365.

Once you have set up these options, any messages more than a year old will be moved to the archive folder automatically on every purge operation. Has worked like a charm for me since I started using TB in 1998. :)
iviarck
 
 
 
#3
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Thank you very much for the hint.

But I had to make this on each of the about 300 folders, and it intercepts the normal deletion. So don't want to use this approach. Not worth to start.
 
 
 
#4
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Quote
Christian H wrote:
But I had to make this on each of the about 300 folders, and it intercepts the normal deletion. So don't want to use this approach.

I use that approach (on POP not IMAP). It works like a charm and does _not_ affect normal deletion.
 
 
 
#5
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Thank you. Ah 'Keep Messages' uses purge folder.

It still needs much configuration. I d'like to see a single rule per mailbox. E.g. Archive rule with 'keep folder structure' https://support.mozillamessaging.com/media/uploads/gallery/images/2011-09-20-00-50-30-67efd8.gif
 
 
 
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